Secretary

Secretary = =

**Section 3. a.**The Secretary shall conduct the correspondence for the Association, keep minutes and records for all regular and special meetings of the Association, keep minutes and records for all meetings of the Board, and supervise registration at the Association's Annual Meeting. b. The Secretary shall prepare and distribute minutes to the Board Members for any regular and special meetings within six weeks after the conclusion of each meeting. Unless there is written notice from any Board Member within four weeks after the distribution of the minutes concerning errors in the minutes, these shall become the official record of the proceedings of the meeting upon approval by the Executive Committee of the Board. c. The Secretary shall receive, record, and maintain membership applications for the current year and forward any dues received to the Executive Director to be deposited in the Association's financial account. The Secretary shall update the directory of members for the current year upon receipt of registration information from the Executive Director following hte MSERA Annual Meeting. d. The Secretary shall maintain the membership roster for the current year and the previous year and shall provide such information to any authorized users upon request. e. The Secretary shall transmit the official membership roster to the Historian upon the conclusion of the Association's business year. f. The Secretary shall be responsible for annually reviewing and updating as appropriate the section of the Operations Manual applicable to the office of secretary. 2013 Fall 2013 Meeting Pensacola



Mid-South Educational Research Association

2013 Fall Board of Directors Meeting Tuesday, November 5th, 2013 Hilton Gulf Front Hotel Pensacola Beach, FL

ORGANIZATIONAL BUSINESS Called to order at 2:10 pm MSERAmeetings.wikispaces.com (all reports) Welcome Michelle Haj-Broussard, President
 * [[file:mserameetings/Welcome everyone MSERA 2013 prez.docx|Welcome everyone MSERA 2013 prez.docx]] **
 * • [|Details][[file:mserameetings/Welcome everyone MSERA 2013 prez.docx|Download]] 49 KB

McNeese State University

Welcome Kathleen Campbell, President-elect Southeastern Louisiana University

Review of Minutes Shannon Chiasson, Secretary University of New Orleans
 * [[file:mserameetings/2013 SpringBoardMin.doc.docx|2013 SpringBoardMin.doc.docx]] **
 * • [|Details][[file:mserameetings/2013 SpringBoardMin.doc.docx|Download]] 147 KB
 * [[file:mserameetings/2013 SpBdMtgSignIn.docx|2013 SpBdMtgSignIn.docx]] **
 * • [|Details][[file:mserameetings/2013 SpBdMtgSignIn.docx|Download]] 20 KB

Past President Comments Julie Holmes Louisiana Tech University

Executive Director’s Report Cliff Hofwolt Vanderbilt University Lowest beginning balance in decades. $8000 was transferred from the foundation. Increase from last year in institutional memberships. Hope to recoup enough from the conference to pay for the conference. Jane ** Moved by ** Charlie Notar, that the incoming president Kathy Campbell and Randy Parker, Budget Advisory be signatories with the executive director Cliff Hofwolt for the MSERA account. **Second by Mindy.** **Unanimous**

Development Committee Report Charlie Notar,Chair On May 25th sent 223 invoices to all of the member states along with Georgia and Florida.

Jacksonville State University

Budget Advisory Committee Report Randy Parker, Chair Louisiana Tech University We have met all of the conference minimums at this point

Constitution and Bylaws Report ** **   Harry Bowman, Chair Council on Occupational Education Add to section of 1.B the president will appoint editors to all publications…voted at last meeting, this will be presented to the full membership at the general membership meeting.
 * • [|Details][[file:mserameetings/MSERA Constitution and Bylaws-2013 Proposed Revisions Approved by Board.doc|Download]] 26 KB

Historian/Operations Review Committee Report ** **   Jane Nell Luster, Chair Set up a Dropbox account for the historical documents. 3 questions for board. Dustin has a concern about the set up of the website at Mississippi State. Michelle charged the technology committee with checking on this and other options. ** **  **  **   Louisiana State University HSC
 * • [|Details][[file:mserameetings/Fall 2013 Historian Report.docx|Download]] 33 KB
 * 1) 1. What do we want on the website to be publically available? Michelle – researcher, programs, operations manual, history of the past presidents
 * 2) 2. Whether it would be good for us to back up the past Wiki files to the Dropbox. Yes.
 * 3) 3. Should the backup of the website be a mirror site?
 * 1) 4. Operations of procedure for proposal / abstract submissions. – This needs to be corrected in the operations manual in order to be consistent. It will be changed to “proposal”. The proceedings are to be put on the website in the tense they are presented. Who is responsible for posting the proceedings to the website? Currently the president appoints the person to post the proceedings. We will leave it for now.
 * 2) 5. By December 20, 2013 the operations manual will be sent to the board for a vote.
 * 3) 6. Detail of procedure for the budget advisory committee. The Executive Director needs to be on the budgetary advisory committee.
 * 4) 7. Dissolve the ad hoc committee for the operations manual on December 31, 2013.
 * • [|Details][[file:mserameetings/Fall 2013 Operations Review Committee.docx|Download]] 34 KB
 * • [|Details][[file:mserameetings/2013-Operations Manual Sections 1, 2, 3, 4, 5 and Appendices - for Board Review.doc|Download]] 484 KB

2013 MOTIONS Reappoint editorial team for a five-year period contingent on agreement drafted by the publications committee and approved by the board by the 2014 Spring Board meeting. Unanimous.
 * Motion 1 ** : Moved by Charlie Notar, Dustin second. Charlie amended the motion to include a five-year limit. Dustin suggested the “five-year” include dates. Charlie amended the amended for the publications committee.
 * [[file:mserameetings/fall 2013 MSERA motions 1.docx|fall 2013 MSERA motions 1.docx]] **
 * • [|Details][[file:mserameetings/fall 2013 MSERA motions 1.docx|Download]] 14 KB

Harry – bylaws amendment would have to be made / revised. Cliff is this a affiliate association or does this expand the MSERA region to seven. Discussion – the intent of the motion is to invite FL to be a member of MSERA. Harry – this would require a vote of the membership. Due to the confusion over the terminology we can table Charlie moves to table, Julie second, unanimous.
 * Motion 2 ** : Moved by Dustin, second by Kathy Campbell.
 * [[file:mserameetings/13f-florida-motion-hebert.docx|13f-florida-motion-hebert.docx]] **
 * • [|Details][[file:mserameetings/13f-florida-motion-hebert.docx|Download]] 30 KB


 * Motion 3: ** Motion not needed. The membership database needs to be available to the state representatives. Operationally how can we get the membership information to the state representatives?
 * [[file:mserameetings/msera-motion 3.docx|msera-motion 3.docx]] **
 * • [|Details][[file:mserameetings/msera-motion 3.docx|Download]] 32 KB

2013 CONFERENCE REPORTS

2013 Program Chair
 * [[file:mserameetings/MSERA 2013 Program Chair Report.pdf|MSERA 2013 Program Chair Report.pdf]] **
 * • [|Details][[file:mserameetings/MSERA 2013 Program Chair Report.pdf|Download]] 285 KB

Franz Reneau, Chair Presented his report. Salon C sessions have been relocated to White Sands room because they need Salon C to accommodate the luncheon.

2013 Local Arrangements Larry Daniel University of North Florida Concerned with budget. We are on target to be within budget. University of North Florida is sponsoring the graduate student reception $1000. Consider MSERA applying for tax-exempt status for the member states. 10 minute break. Resume at 4:02.

Gahan Bailey University of South Alabama

Evaluation Committee Rose Jones, Co-Chair University of Southern Mississippi

Dianne Richardson, Co-Chair ** **   Consultant The report is on the Wiki. The biggest the complaint was the lack of internet connectivity.
 * • [|Details][[file:mserameetings/Evaluation Report Template for 2012.docx|Download]] 23 KB

Future Site
 * [[file:mserameetings/Future sites report MSERA 2013.docx|Future sites report MSERA 2013.docx]] **
 * • [|Details][[file:mserameetings/Future sites report MSERA 2013.docx|Download]] 82 KB

Patrick Kariuki, Co-chair Milligan College

Dianne Richardson, Co-chair

MSERA AWARDS

Distinguished Papers Kathleen Campbell, President-elect Southeastern Louisiana University 2 dissertation awards and one best paper

Distinguished Awards - Both reports will be presented Michelle Haj-Broussard, President McNeese State University

MSERA RESEARCH and PUBLICATIONS

// Researcher // Lynn Howerton, Co-editor Arkansas State University ** **
 * • [|Details][[file:mserameetings/Researcher 2013 fall board report.docx|Download]] 15 KB

Mary Jane Bradley, Co-editor Arkansas State University

// Research in the Schools // Tony Onwuegbuzie, Co-editor John Slate, Co-editor Sam Houston University Concern for this year is the low submission rate. We normally get 30 submissions and we have not reached half. The fall issue is a concern. The state of the electronic version. We have subscriptions that expect a printed copy.

Publications & Communications Rob Kennedy – not attending University of Arkansas for Medical Sciences

Technology Committee ** **   Dustin Hebert McNeese State University
 * • [|Details][[file:mserameetings/13f-msera-tech-cmte-report.pdf|Download]] 379 KB

Graduate Student Advisory ** **   Suzanne Franco Wright State University
 * • [|Details][[file:mserameetings/msera-report-2013.docx|Download]] 33 KB

MSERA Mentors ** **   Linda Morse – Usually have two mentor meetings. This year there is only one session. They have a dissertation survival kit to give away. They have Mississippi State mugs to give away.
 * • [|Details][[file:mserameetings/Research Mentors REport 2013.doc|Download]] 23 KB

Archives & Website ** **   David Morse – For the archives the question about how the Researcher In Schools should be archived. For sake of completeness is there something that the board or someone can do to help complete the 2011 proceedings. Dianne found the information and will forward it to Michelle. The website is behind a year for reimbursements. David asked that we think of a new editor for the web page.
 * • [|Details][[file:mserameetings/Archives_F2013.pdf|Download]] 269 KB

Mississippi State University

SRERA Harry Bowman Council on Occupational Education – need financial support to underwrite $200 to support booth – moved by Gayle Hughes, second by Mindy. Unanimous.

MEMBERSHIP and DIRECTORS

Membership Jasna Vuk, Chair University of Arkansas for Medical Sciences

Ron Skidmore Morehead State University

MSER Foundation Ava Pugh University of Louisiana Monroe. Cliff has the report. The main activity was to support the RIP awards. Only 14 people received the $100 award.

Alabama Representative Susan Martin – not here University of South Alabama

Arkansas Representative
 * [[file:mserameetings/Letter to Deans 2013.docx|Letter to Deans 2013.docx]] **
 * • [|Details][[file:mserameetings/Letter to Deans 2013.docx|Download]] 15 KB
 * [[file:mserameetings/Copy of Arkansas College and University Database.xlsx|Copy of Arkansas College and University Database.xlsx]] **
 * • [|Details][[file:mserameetings/Copy of Arkansas College and University Database.xlsx|Download]] 17 KB
 * • Sent emails to everyone. Focused on Early Childhood solicitations

Jasna Vuk,, University of Arkansas for Medical Sciences – Created list of universities and deans and solicited memberships. Future actions - wants to know how many from Arkansas actually attend the conference. – Kentucky Representative
 * [[file:mserameetings/Fall 2013 KY Director Report.doc|Fall 2013 KY Director Report.doc]] **
 * • [|Details][[file:mserameetings/Fall 2013 KY Director Report.doc|Download]] 48 KB
 * [[file:mserameetings/Kentucky Revised Feb. 20 and April 8, 2013.xls|Kentucky Revised Feb. 20 and April 8, 2013.xls]] **
 * • [|Details][[file:mserameetings/Kentucky Revised Feb. 20 and April 8, 2013.xls|Download]] 44 KB

Jeanetta Riley Murray State University

Louisiana Representative
 * [[file:mserameetings/13f-la-director-report.pdf|13f-la-director-report.pdf]] **
 * • [|Details][[file:mserameetings/13f-la-director-report.pdf|Download]] 280 KB

Dustin Hebert McNeese State University We will use LERA as a vehicle to help promote the Louisiana MSERA meeting.

Mississippi Representative Rebecca Robichaux Mississippi State University – their department has a requirement that PhD candidates have to present at a conference before they become ABD. They recruited graduate students for this conference.

Tennessee Representative
 * [[file:mserameetings/msera-report-template_TN_Kim.docx|msera-report-template_TN_Kim.docx]] **
 * • [|Details][[file:mserameetings/msera-report-template_TN_Kim.docx|Download]] 35 KB

Jwa Kim Middle Tennessee State University Sent emails to doctoral programs to apply for membership and submit papers. 15 presentations

SDE/LEA Representative Paula Vanderford – not attending Mississippi Department of Education

Graduate Student Representative Lindsey Jakiel University of New Orleans Had a large number of research in progress submissions. The proposals were reviewed by Suzanne, a masters student and the Graduate Student Representative. Changed rubric for the RIP to determine the rank of papers. Included in the criteria to determine is this was an ongoing project or a completed paper.

At-Large Representatives Roben Taylor, Jacksonville State University – not attending Gail Hughes, University of Arkansas-Little Rock
 * [[file:mserameetings/MSERA At Large Report Hughes.docx|MSERA At Large Report Hughes.docx]] **
 * • [|Details][[file:mserameetings/MSERA At Large Report Hughes.docx|Download]] 36 KB

Charles Notar, Jacksonville State University Mindy Crain-Dorough, Southeastern Louisiana University
 * [[file:mserameetings/At-Large IV Fall 2013 Board Meeting Report.doc|At-Large IV Fall 2013 Board Meeting Report.doc]] **
 * • [|Details][[file:mserameetings/At-Large IV Fall 2013 Board Meeting Report.doc|Download]] 46 KB

Nominations Report – Julie presented the nominations for the election. They have been published in the Researcher.

FUTURE CONFERENCE

2014 Local Arrangements - Knoxville, TN   All in line.

2015 Local Arrangements - LA Proposals – 4 proposals – 3 from NOLA and 1 from Lafayette. The hotel in New Orleans was $189 before taxes.

Kathy Campbell moves to reject the recommendation of the committee, Lafayette location. Shannon Chiasson seconds. Discussion about the New Orleans or Lafayette. The vote was 6 for and 6 against so the motions ties. Fails.

Charlie Notar moves to accept Lafayette, Rebecca seconds, one abstention, motion passed.

Other Business Gaylan Bailey presented the conference proposals for 2016 in Mobile Alabama and the Riverview Mobile. Alabama. Charles Notar moves to accept 2016 site proposal of Riverview Mobile, Gayle seconded. Unanimous.

Adjourn

2011, 2012 Kathleen York, Secretary, University of Southern Mississippi, Kathleen.York@usm.edu